Printing for PR and communications teams in London
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A communications team prints for a moment — a press call, an announcement, a launch — and the print is the press wall, banners and boards at the venue plus the material that goes into guests’ hands: flyers, booklets, posters and giveaway cards. Our press wall is fabric because fabric absorbs flash where PVC bounces it back; flyers print and trim in 2–4 hours during the day once the file and payment are in, confirmed at quotation. For Star Wars Celebration at ExCeL, 4,000 posters and 4,000 QR giveaway cards were printed by 15:55 on the Saturday they were asked for.
A PR team’s deadline is a time on a programme, and the brief arrives in pieces: the backdrop from the launch plan, the handouts from the content team, the giveaways from the client. Printing for a PR event in London works best when the pieces are separated by what each one has to do: the wall for the photograph, the banners for the room, the paper for the hand. This page maps those pieces to the pages that carry their detail. Our London print shop works through the night, so an evening brief is a normal brief.
What does a PR or communications team print for an announcement?
A backdrop for the camera, banners for the room, and paper and cards for the guests. The table maps each to its page.
| Item | What it is for | Formats and limits |
|---|---|---|
| Press wall | The photo call and interview positions | The photo call is covered in printing for launch events and press calls: our press wall is fabric, usually 240 × 230 cm |
| Pull-up banners | Registration and sponsor boards | 850, 1000, 1200 and 1500 mm wide stands on 440 gsm front-lit PVC, supplied with a carry case |
| Flyers | Handouts and agendas | 3 mm bleed on every edge; flyers print and trim in 2–4 hours during the day once the file and payment are in, confirmed at quotation |
| Booklets | Programmes and information packs | Saddle-stitched with the page count in steps of 4, cover included; printed same day subject to capacity |
| Posters | Welcome boards and directional signs | A4 to A0; one A0 for a conference is a normal same-day job, subject to capacity; mounted on 3 mm Foamex where it has to stand |
| Giveaway cards | QR codes for a campaign or a download | 4,000 QR giveaway cards at 3 × 5 inches in two designs, printed the same Saturday as the posters in the Star Wars Celebration job |
What should a communications team send?
One print-ready file per design with the number of copies, the finished size, the venue and the hour, and Pantone references for brand colours. Artwork has arrived as shared folders and as links, and what goes to press is a print-ready file at the finished size; which file format to send explains what to export. Send Pantone references for the colours that carry the brand; the Star Wars Celebration brief also asked that the posters still look right after conversion to CMYK.
- The finished size — say it if it is not A4; 18 × 20 inch posters and US Letter flyers have both been printed at their own size.
- The venue and the hour — and a named contact for the courier on site.
- The copies of each design — stated beside the file.
How fast can a PR job be printed?
The recorded job: 4,000 posters and 4,000 QR cards were asked for on the Saturday morning and all printed by 15:55. The case study records the stages: the delivery plan changed twice in twenty-two minutes that evening, and the boxes were handed in at the team’s hotel in E14 that night. A smaller job from the same family: six pull-up banners ordered by an events agency at 18:08 on a Friday were confirmed in production at 19:09. Ready times are confirmed at quotation, and how an agency briefs and runs an order is set out in printing for events agencies.
Q&A
What does a PR team print for a press call in London?
A press wall for the photo call, pull-up banners for the room, and flyers, booklets, posters or giveaway cards for the guests. Our press wall is fabric because fabric absorbs flash where PVC bounces it back, and the usual photo wall is 240 × 230 cm. The table above maps each item to its page.
Can posters and giveaway cards be printed the same day for a PR event?
In one recorded job, 4,000 posters and 4,000 QR giveaway cards were asked for on a Saturday morning and printed by 15:55. Same-day work is subject to capacity, confirmed at quotation; in that job the delivery plan changed after the print was done, and a new address or time is confirmed against the courier available.
How should brand colours be specified?
Send Pantone references for the colours that carry the brand, together with print-ready files. In the Star Wars Celebration job the client also asked that the colours still look right after conversion to CMYK.
Can artwork be shared as links or folders?
Artwork has arrived that way: as two shared folders for Star Wars Celebration and as Canva links on another job. What goes to press is a print-ready file at the finished size; which file format to send explains what to export.
Send the event, the date and the pieces you need, and the quotation comes back with a ready time and a delivery plan for the venue. The product pages above carry each item in detail, and the case studies record the stages and the outcome of each job.
Send us the announcement
Tell us the event, the date and the pieces you need. We come back with a ready time, and we check the file’s size, bleed and fonts before anything goes on press.
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