ID Badge and Name Tags
020 3375 6674 info@silverimagelondon.com Open 24 hours, 7 days a week — call or email and we will tell you what is possible today.
ID badges and name tags for conferences and corporate events in CR80 or A6 lanyard-pouch sizes, laminated and hole-punched, produced same-day at our 24/7 London facility. Same-day and overnight courier delivery is available across London, with frequent deliveries to the City, West End, Canary Wharf and Central London. Conference badge runs are usually against a venue deadline — delegate sets go to the QEII Centre and the Westminster conference belt ready for 8am registration.
Every job is quoted on its specification. Send us yours and we will come back with a firm figure.
| Format | What you get | Best for |
|---|---|---|
| Card badge, hole punched | 350 gsm or 400 gsm card, punched for a lanyard | Single-day conferences and staff passes |
| Encapsulated badge | Heavy pouch lamination, waterproof and tear-proof, hole punched | Multi-day events and outdoor work |
| Clear sleeve with insert | Printed card inserted into a clear plastic sleeve on a lanyard | Reusable badges where only the insert changes |
| Sleeve with pin and clip | Business-card-size plastic sleeve, pin and clip fitted to the back | Staff who cannot wear a lanyard — kitchen, workshop, front of house |
What size is a conference badge, and where does the hole go?
Which badge template do I need?
One template per format, at 1:1 in millimetres, with the bleed, the cut line, the safe zone and the default hole zone marked. Build the artwork over the whole sheet and send the PDF; names and roles can be merged from your spreadsheet in one run.
90 × 60 mmPDF, 96 × 66 mm with bleed · the conference badge
CR80 · 86 × 54 mmPDF, 92 × 60 mm with bleed · fits a clear sleeve
A7 · 74 × 105 mmPDF, 80 × 111 mm with bleed · lanyard pouch insert
A6 · 105 × 148 mmPDF, 111 × 154 mm with bleed · A6 lanyard pouch
Crop marks offset by 3 mm. Anything running off the badge extends past the trim; type stays 5 mm inside it, because trimming moves by a fraction of a millimetre across a run.
The hatched strip at the top centre is where a lanyard clip is punched by default. Nothing you need to read goes there. Tell us the clip or lanyard and we confirm the exact position before printing.
General advice: the name is read from a metre away across a room, so it is the biggest thing on the badge; role and company sit underneath, smaller. Data merges from your spreadsheet.
Measured on the printed badge, not in the file. A 72 dpi web logo scaled up stays 72 dpi; send the vector logo instead.
Set the document to CMYK; send Pantone references for brand colours. Export a PDF with fonts outlined (safest on urgent work) or fully embedded, images embedded. Delete the template guide shapes before export.
Artwork specifications
Bleed, safe margins, colour, resolution, file format
Headshots crop small but print smaller — confirm the photo resolution first.
| Requirement | What we need | Why |
|---|---|---|
| Bleed | 3 mm on every edge | With crop marks offset by 3 mm. Anything running off the page has to extend past the trim, or a white hairline appears along the cut edge. |
| Safe margin | Text 5 mm clear of the trim | Trimming moves by a fraction of a millimetre across a run. Type sitting on the trim line will look uneven from copy to copy. |
| Colour mode | CMYK, not RGB | Bright RGB blues and greens sit outside the CMYK gamut and print duller than they look on screen. Send Pantone references for brand colours. |
| Resolution at final size | 300 dpi at the finished size | Measured on the printed piece, not in the file. A 72 dpi web image scaled up stays 72 dpi. |
| File format | PDF preferred — but send what you have | We accept virtually any artwork format and check every file in-house before production. If anything needs adjusting we will tell you immediately, before we print. |
| Fonts | Outlined, or fully embedded | Outlined is safer on urgent work: there is no substitution risk at 3am when nobody is at a desk to answer. |
| Images | Embedded in the PDF | PDF/X-4 embeds everything by default. Linked images that did not travel with the file are a common cause of a job stalling. |
| Transparency | Supported — no need to flatten | PDF/X-4 carries live transparency. Flattening by hand often causes the white boxes and colour shifts it was meant to avoid. |
| Delegate names | Supply the list as a spreadsheet | One row per badge. Include any barcode or QR data as its own column and we generate the codes from it. |
Before you upload
- Export as PDF/X-4
- Convert fonts to outlines
- Extend backgrounds into the bleed
- Keep important content inside the safe margin
- Supply images at 300 dpi at the finished size
- Check the page size matches the finished trim size
Send the file even where there is doubt about it. We check bleed, resolution, embedded fonts and page size before anything goes on press, and where a fix is small it is usually just done. A two-minute reply at 9pm is faster than a re-export at 7am.
What turns a same-day job into a next-day one is almost never the printing. It is a question that has to go back to you and sit unanswered — artwork built at the wrong finished size, a logo supplied at screen resolution, or type running off the trim with no bleed behind it. Getting the six points above right removes nearly every one of those.
Variable data, laminating and lanyard holes
Ensure your event runs smoothly with our Urgent Conference Badge printing service. We produce personalised delegate name badges, VIP passes, and staff ID cards for London summits and exhibitions. We can print on standard card (for inserting into plastic wallets) or encapsulate (laminate) the badges for durability and punch a hole for a lanyard.
We can handle complex data merges, including printing unique QR codes or barcodes on each badge for check-in systems. Servicing venues like the QEII Centre and Olympia, we offer a rapid turnaround for last-minute attendee registrations — and for corporate floors in Canary Wharf, where the badge run is usually a data merge from a delegate list that changed overnight.
Delegate packs, agendas and name badges for conferences at the QEII Centre are a standing job for Victoria offices.
Badges are one part of an event order: printing for events and conferences in London covers planning badges, banners, backdrops, tablecloths and place cards for an event.
For name badges at a training course, see printing for training and seminars in London.
Q&A
Can you print data from an Excel list?
Yes. We specialize in variable data printing. Send us your delegate list, and we will generate individual badges for everyone.
Do you sell lanyards?
We stock standard lanyards and plastic card holders. We can include these with your order for a complete event solution.
Can you laminate the badges?
Yes. Encapsulation (heavy pouch lamination) is popular for multi-day events as it makes the badge waterproof and tear-proof.
Can you print QR codes?
Yes. If your Excel list contains the QR code data or links, we can generate a scannable code on each badge.
Often ordered with this
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Key Facts: ID Badge Printing London
- Silver Image London provides ID badge printing and event badge printing in London, and we check the artwork before anything goes on press; a proof is available on request.
- Need conference badge printing or delegate badge printing in London? Send the names, the badge size and your deadline, and the quote confirms the schedule.
- For 24 hour printing in London before an event, production runs 24 hours a day, 7 days a week, and the schedule for your delegate list is confirmed at quotation.
- Open 24 hours, 7 days a week, including Saturdays, Sundays and bank holidays.
- Print production runs 24/7; the walk-in counter serves the day and evening, and the status bar at the top of the page shows live whether it is open right now.
- Files and payment received by 21:00 → overnight production for delivery before 9am the next morning, subject to that night’s capacity; we confirm at quotation whether the run fits.
- No fixed overnight cap: tell us the quantity and we say at quotation whether it can be done in time.
- Overnight jobs are normally couriered to arrive before your office opens; collection is arranged around your arrival time — call before you set off after 8pm so the job is bagged and waiting at the counter.
- No minimum for walk-in jobs during the day — one copy is a normal job. Out-of-hours orders are subject to a minimum order value, confirmed at quotation; courier charges apply where required.
- Same-day and overnight courier delivery across London, most often EC1–EC4, W1, WC1–WC2, E14 and SW1.
- Exhibition delivery to ExCeL, Olympia, the Business Design Centre and other venues: send us the hall, your stand number, the named person on the stand and their mobile, and the build-day or opening time you need it by; delivery goes directly to the stand where venue access and rules allow, otherwise to the loading bay, a nearby hotel or an agreed collection point.
- Send what you have: we check the artwork before anything goes on press and tell you what to fix; a print-ready PDF (CMYK, 3 mm bleed) is the fastest route.
- Quotes come with a secure payment link — Visa, Mastercard, Amex, Apple Pay, Google Pay, PayPal and Klarna; production starts once payment is in.
- Courier delivery within London is usually in the region of £35–45, depending on the postcode and which courier is free; the exact figure is on your quote and is added to the job price.
- A proof is available on request; when we design the artwork you always get a final proof to approve. Print-ready files are printed on site and our operator checks the run against a printed proof sample before it leaves.
- Before we accept an urgent job we look at what could go wrong with the file, the stock and the finishing, and plan so that a reprint would still fit inside your deadline.
- Every order has a dedicated member of staff and an agreed completion deadline; we do not run an e-commerce queue, so the time we give you is for your job.
- Bank transfer is accepted alongside the payment link: tell us when you have sent it — the job goes to production once accounts confirm it has arrived.
- Outside London and towards the M25 courier costs more: we check with the couriers and confirm the price with you before booking.
Send us the job
Tell us the size, the quantity and when you need it. We come back with a firm price, and we check the artwork before anything goes on press.
Open 24 hours, 7 days a week. Same-day and overnight delivery across London.
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